How to Run Meetings with Style
As a "Get the job done" pastor, you can learn to conduct meetings that are positive experiences. They still may not be particularly fun and exciting; that’s just the nature of meetings. But they can be organized, productive, and beneficial to everyone involved. Here are few keys to making meetings better:
- Decide whether the meeting is even necessary.
- Too many meetings don’t need to happen.
- If a matter can be handled via a conference call or a couple of emails, it is better to spare everyone the time and trouble of getting together.
- Make sure to schedule meetings only when they are necessary
- limit the discussion to items that affect everyone in attendance.
- Set a clear agenda. Don’t start a meeting without knowing exactly what you need to discuss and decide.
- Provide a written agenda to make the purpose of the meeting clear to those in attendance.
- This will help everyone stay on topic. When someone goes off on a tangent, having a clear agenda will allow you to steer the conversation back to the issues at hand.
- Let people know in advance what they need to prepare
- Make clear beforehand any required reading or reports that are necessary for the meeting.
- When people arrive at meetings prepared
- Avoid surprising people with requests after the meeting has started
- Get input from everyone.
- Quiet people often get overlooked at meetings
- Be careful to ensure that the stronger personalities aren’t permitted to dominate
- Provide clear next steps.
- By the end of the meeting, some action steps should be in place.
- Make sure that everyone knows what they need to do, and then hold them accountable
- Meetings are a great way to get the best minds in your church together
- Discuss issues that will make a difference in your ministry.
- Make sure you don’t squander these opportunities by running bad meetings
When you take the necessary steps to make them pleasant and productive, meetings can go a long way toward advancing the vision and goals of your church.
– Nelson Searcy and Richard Jarman